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Spaces are 10′ wide x 8′ deep @ $90 each
8 foot Table rentals are $15 each (or bring your own)
Electrical outlets are $15 each NOTE: Maximum wattage not to exceed 1600 watts per outlet. Any other needs must be pre-arranged.
Here is some important information for VENDORS to know!
This year we are on a first come – first serve basis as soon as payment is in receipt. We accept the first 100 vendors.
After filling out the online application form, promptly mail your payment. Include payment for the space, table rental, electrical outlet, program advertisement and if a food vendor cooking on premises, a $50 refundable deposit.
Please make check payable to PickleFest
Mail your check and signed affirmation and liabilty release to:
Rosendale Chamber of Commerce
PO Box 533
Rosendale, NY 12472
AFFIRMATION AND LIABILITY RELEASE (every vendor must sign and return):
Please be sure to print, sign and send this release along with your payment. Click here to download a copy.
Check-in time is 7:30 am.
Set-up time must be completed by 9:00 am. Late arrivals will be denied entry.
Do not pack up and leave before 5 pm.
All vendor vehicles, except self-contained food units, must move to general parking immediately after unloading.
All vendors are responsible to REMOVE their garbage to dumpster or forfeit clean-up deposit.
TO ALL VENDORS DEALING WITH FOOD OF ANY KIND: Please contact the Ulster County Board of Health to make sure you’re compliant with or without a temporary permit. They have refused some vendors on the morning-of during their inspection. You may not need one at all, which also will eliminate your need for the 2 liability insurance policies that FOOD VENDORS are required to have.
ULSTER COUNTY BOARD OF HEALTH (845-340-3150)
Ulster County Permits, Forms & Applications Website Link:
FOOD VENDORS who prepare food on-site:
To all food vendors who are preparing food on-site, this year you will be outside of the large, main tent, in a circular formation. You can bring your own pop-up tents.
The change is a result of the NYS Fire Safety Code stating that all open flames must be 20 ft from tents. We have planned a new Chuck Wagon Format where Food Vendors will be placed around the perimeter of the Food Tent. You will be able to bring your own Pop-up tents for serving in the Safety Zone, but NO Open Flame / Sterno allowed inside the main tents. This includes self-contained trucks.
for your information, here is the…
FIRE CODE OF NEW YORK
Chapter 24: Tents‚ Canopies and Other Membrane Structures
– Section 2404 TEMPORARY AND PERMANENT TENTS‚ CANOPIES AND MEMBRANE STRUCTURES.
– 2404.7 Open or Exposed Flame.
Open flame or other devices emitting flame, fire or heat or any flammable or combustible liquids, gas, charcoal or other cooking device or any other unapproved devices shall not be permitted inside or located within 20 feet (6096 mm) of the tent, canopy or membrane structures while open to the public unless approved by the code enforcement official. http://up.codes/viewer/region/new_york/pub/ny_fire_code_2010/chapter/24#2404.7
You must pay a $50 clean-up deposit at registration
You must obtain an Ulster County Health Permit and apply two weeks prior, deadline Wednesday, November 1, 2017. (Ulster County Board of Health phone number is 845-340-3150). Temporary Health permits are issued by the Board of Health after inspection on the morning of the festival. Make sure you apply for the Ulster County Health Permit by November 1!
You must provide 2 separate Certificates of Insurance, $100,000 per occurrence/$300,000 aggregate for bodily injury and property damage.
Send copies of your Certificates of Liability in with your payment.
4,000 – 6,000 people visit the Pickle Festival every year and we host about 100 vendors. There’s about 20-25 pickle vendors, in addition to craft, grocery and hot food vendors.
The festival is held in large tents out on the grassy field of our rec center. DRESS WARM!! Bring a carpet to stand on.
ADVERTISE IN OUR PROGRAM!
Pickle Fest Program’s Ad Sizes and Prices
All ad material due by September 1.
Pickle, (ad in the shape of a pickle) 2.25” wide x .75” tall, $35.00
1/8 page ad, 3.625” wide x 2.25” tall, $60.00
1/4 page ad, 3.75” wide x 5” tall, $100.00
1/2 page ad, 7.75” wide x 5” tall, $175.00
Full page 8 1/2” x 11” $340.00
Front Inside Cover, $375.00
Back Inside Cover, $375.00
Back Cover, $400.00
The ad deadline is September 1, 2017.
EMAIL YOUR AD TO OUR GRAPHIC DESIGNER EMAIL: firstname.lastname@example.org
Acceptable file formats: pdf, tiff and jpeg @ 300 dpi. COLOR DIGITAL FILES ACCEPTED.
Make check payable to PickleFest.
Mail your payment to PickleFest PO Box 533, Rosendale, NY 12472